Purchase Request Management
Purchase request list, approvals, evaluation and fulfillment.
Solution by business need
Purchasing and procurement processes
Control in purchasing starts with recording the purchase request and continues with comparing supplier quotations and goods receipt. Purchase Request Management, Supplier Relationship Management and Purchasing Management connect these steps.
Who it is for: Purchasing managers, warehouse and finance teams
From challenge to solution
Typical challenges and the modules and features Factorbooks uses to address them.
Challenge
Purchase requests are submitted by email and phone.
Factorbooks approach
The purchase request list is included in all packages; request approvals, evaluation and fulfillment are included from the Small Business package onward.
Benefit
Who opened each request and what stage it is at are visible.
Challenge
Supplier quotations arrive in different formats.
Factorbooks approach
Requests for quotation, supplier quotations and quotation evaluation are part of Supplier Relationship Management.
Benefit
Quotations are compared in the same structure.
Challenge
Differences between orders, goods receipts and invoices are noticed too late.
Factorbooks approach
Purchase orders, goods receipt and incoming e-Invoice are managed in modules on the same platform.
Benefit
Ordered, received and invoiced quantities are tracked in the same place.
Featured capabilities
- Purchase Request ApprovalsPurchase Request Management · Included from Small Business
- Purchase Request FulfillmentPurchase Request Management · Included from Small Business
- Quotation EvaluationSupplier Relationship Management · Included from Small Business
- Supplier PerformanceSupplier Relationship Management · Included from Small Business
- Supplier Risk & EvaluationSupplier Relationship Management · Included from Small Business
- Producer ReceiptPurchasing Management · Included in all packages
Process chain
Purchase request to payment
From a department's purchase request to supplier quotation, from purchase order to goods receipt, and from incoming e-Invoice to payment and accounting.
- Request and approvalPurchase Request Management
- Purchase Request List
- Purchase Request Approvals
- Quotation evaluationSupplier Relationship Management
- Requests for Quotation
- Supplier Quotations
- Quotation Evaluation
- Contract and orderPurchasing Management
- Purchase Contracts
- Purchase Orders
- Goods receipt and e-waybillMaterials & Warehouse / Inventory Management
- Incoming e-Waybills
- Goods Receipt
- Stock Movements
- Invoice and e-invoicePurchasing Management
- Incoming e-Invoices
- Purchase Invoices
- PaymentAdvanced Finance Management
- Current Account Management
- Company Cheques & Notes
Related modules
Supplier Relationship Management
Potential suppliers, requests for quotation, quotation evaluation, performance and risk.
Purchasing Management
Purchase contracts and orders, incoming e-waybills and e-invoices, purchase delivery notes and invoices.
Materials & Warehouse / Inventory Management
Materials, serial/lot, cost allocation, warehouses, goods receipt, e-waybills and stock counts.
Digital Transformation Management
e-Invoice, e-Archive, e-Waybill, e-SMM, e-Ledger, e-MM, e-Reconciliation and e-Bank Receipt.
Other solutions
Financial visibility and cash flow
Bring bank, cash, current accounts, loans and cheques/promissory notes together in one place; see your forecast cash flow in advance.
Sales and customer processes
Connect the sales process from lead to quotation, and from order to invoice and shipment.
Accounting and tax processes
Period-end processes from journal vouchers to tax returns, and from valuation to e-Ledger.
See Factorbooks with your own processes
In a live demo we walk through your priority processes together and clarify the package and module scope that fits your needs.