What is the difference between an e-Archive Invoice and an e-Invoice?

The difference in brief

An e-Invoice (e-Fatura) is issued only between taxpayers registered in the e-Invoice system and is transmitted through the system of the Turkish Revenue Administration (GİB). An e-Archive Invoice (e-Arşiv), on the other hand, is an electronic invoice issued to taxpayers that are not registered in the e-Invoice system and to end consumers.

To use the e-Archive Invoice application, a business must first be an e-Invoice user.

Comparison

• Buyer: e-Invoice → taxpayers registered in the e-Invoice system; e-Archive → unregistered taxpayers and individuals.
• Transmission: e-Invoice → through the GİB system to the buyer's system; e-Archive → by email, SMS or, if the buyer requests it, as a paper printout.
• Reporting: Because an e-Invoice is transmitted through GİB, it is not reported separately; e-Archive Invoices are reported to GİB at the intervals set by the legislation.
• Cancellation: An e-Invoice is canceled by the buyer's rejection or with a return invoice; an e-Archive Invoice cannot be rejected by the buyer, so it is canceled by the issuer through a cancellation record and by informing the buyer.
• Format: An e-Invoice must be in UBL-TR format; e-Archive Invoices are also created and signed in line with the standards set by GİB.

Which invoices are issued as e-Archive?

Sales to buyers that are not e-Invoice users are issued as e-Archive Invoices; sales to retail, e-commerce and individual customers are typical examples. In addition, invoices issued to non-taxpayers that exceed the amount set in the communiqué must be issued as e-Archive Invoices; check the current amount in GİB announcements.

e-Archive and e-Invoice together in Factorbooks

In Factorbooks, when you select the document you want to invoice, the system creates an e-Invoice or an e-Archive Invoice depending on whether the buyer is an e-Invoice taxpayer. According to our product scope list, outgoing e-Archive Invoice is included in all packages.